Purchase Posting

What is Purchase Posting?

Purchase Posting is an important function in the purchase module. It is used to finalize and record purchase-related transactions in the accounting system. Through purchase posting, all purchase activities such as returns and shipment costs are properly recorded, ensuring accurate financial tracking and reporting.

Main Chapters in the Purchase Posting Module

1. Credit Purchase Return
Credit Purchase Return refers to the posting of returned goods that were originally purchased on credit. When items are returned to the supplier, this entry records the return in the system and adjusts the supplier’s credit balance accordingly.

2. Cash Purchase Return
Cash Purchase Return is used when goods purchased through a cash transaction are returned to the supplier. This posting records the return and updates the related cash transaction in the system.

3. Local Cash Purchase Return
Local Cash Purchase Return is used when goods purchased from local suppliers through cash transactions are returned. This posting updates the local purchase records and adjusts the cash-related financial entries.

4. Local Credit Purchase Return
Local Credit Purchase Return records the return of goods purchased from local suppliers on credit. This posting ensures that the supplier’s outstanding balance is properly updated in the accounting records.

5. Shipment Posting
Shipment Posting is used to finalize and record shipment-related transactions in overseas purchases. It ensures that shipment costs and related details are properly posted into the system, helping maintain accurate records for imported goods and procurement expenses.

How to Create a Purchase Posting

Follow the steps below to complete a Purchase Posting:

Step 1: Open the Posting Page
Navigate to the Purchase Posting section and open the posting page.

Step 2: Enter Basic Details
Select the required details such as Branch, Date From, Date To, and Payment Type to filter the purchase transactions.

Step 3: View the Transaction List
After applying the filters, the system will display a list of available transactions that are ready for posting.

Step 4: Choose the Posting Method
There are two ways to post the transactions:

• Single Posting: Select a specific row from the list and post only the selected transaction.
• Bulk Posting: Use the Select All checkbox to choose all transactions and post them together.

Step 5: Complete the Posting
Click the Post button, and the selected transactions will be successfully posted.